INVENTORY

INVENTORY

Firstly open the PEACH TREE software then open the existing company as we do it before. Then click on the MAINTAIN option and then click on the INVENTORY option.

It will appear like this;

Then fill the necessary item;

1.  Item ID

2.  Description

3.  GL sales account

4.  GL inventory account

5.  GL cost of goods sold account

6.  Unit/measures

7.  Item class

Then save the data.

GLOBAL

GLOBAL

Firstly we open the PEACH TREE software and open the existing company as we do it before. Then click on the “Option” and click on the “Global”, it will appear you this;

Fill the necessary blocks given under the head of ACCOUNTING.

First in Decimal entry;

Click on MANUAL option, and then fill the second block by filling it in decimal numbers.

In General ledger account;

If you received the transaction then click on the first option and third option as well.

Now click on the option General, it will appear like this;

In general option, it helps you to enter the data you received instantly.

Then go on the option spelling, it will appear like this;

In it check the spellings if any word is written incorrect.

Then click on save.

GENERAL JOURNAL ENTRY

GENERAL JOURNAL ENTRY

Firstly we open the software Peach Tree then open the existing company as we done it before. Then to enter the journal entry click on the task option and in its sub-head click on the option “General Journal Entry”. Like this;

By clicking on the tap, it will appear you this;

Select the date and reference on which you are going to record the transaction. Then give the description of entry and GL account in which it should be recorded.

Then click on save to record the data.

HOW TO ASSEMBLES INVENTORY

HOW TO ASSEMBLE INVENTORY

Firstly open the Peachtree software. Then open the existing as you do it before. To maintain the assemblies, go to the TASK option and click “ASSEMBLES “on “like this;

By clicking on the option assembles it will show you this:

To maintain assembles you have to fill the following information’s;

1.    Item ID

2.    Name

3.    Date

(The date on which you maintains assembly)

4.    Quantity on hand

5.    Quantity you want to assemble in “quantity to build”

6.    Entre new quantity

After giving all information click on “save” button to save the data.

CREDIT MEMO SALES RETURN

CREDIT MEMO SALES RETURN

Firstly open the Peach tree software. Then open the existing as you do it before. To maintain the credit memo sales return, go to the TASK option and click on “Credit memo”, like this;

By clicking on the Credit memo option the following box will appear;

In this document firstly you have to give the customer id. By double click on the customer ID box you will see the box in which you can maintain customer id, like this;

Then after making customer id fill necessary items;

1.    Date

2.    Credit. No

3.    Item

4.    Quantity

5.    Goods returned

6.    Description

7.    Unit price

8.    Amount

By filling all these important things click on “Save” button.

This is how you maintain the CREDIT MEMO SALES RETURN.

HOW TO MAINTAIN QUOTES AND SALES ORDER

HOW TO MAINTAIN QUOTES AND SALES ORDER

Firstly we open Peach tree and then open an existing company as before. Then click on the top of right side “Task” then click on “Quotes/Sales orders” it will show sub-heads then click on “Quotes” like this;

By clicking on Quotes it will shows you this;

After that you have to fill necessary items;

1.     Customer ID

(Write customer id)

2.     Date

(The date on which the quotation is made)

3.     Good Thur

(Enter the date on which the quotation is going to expire)

4.     Quote no

(Write reference no in this box for quotation and write different references for each quotation)

5.     Item

(Write the Item which we have created in the inventory account)

6.     Quantity

(Write the quantity given for quotation)

7.     Description

(It will automatically filled when you will give the id)

8.     Unit price

(Write the unit price)

We can change the quotations in sales afterwards by clicking on the “Convert” option it will appear you this box;

Click on sales order option and then press “OK”.

Then in order to maintain the “Sales order” click on sales order option it will appear you;

Then you should fill the necessary items;

1.     Customer ID

2.     Date

3.     Ship no

4.     SO no

5.     Description

6.     Item

7.     Unit price

After this click on “OK” to save all information.

Vendor Credit Memos

VENDOR CREDIT MEMO

Firstly we open Peach tree and then open an existing company as before. Then click on the top of right side “Task” then click on “VENDOR CREDIT MEMOS” then this will appear;

By clicking on VENDOR CREDIT MEMO this will appear;

After that you have to fill necessary items;

1.     Vendor ID

(Write the vendor id which is given)

2.     Date

(The date on which the transaction is to be done)

3.     Credit no

(Write the credit no which the vendor is using to purchase items)

4.     Quantity

(The quantity going to be return must me written)

5.     Item

(This item shows the original purchase invoice)

6.     Description

(This shows us the items we entered in the inventory box is to be added over here)

7.     Unit price

(Write the unit price over here)

Then after doing this click on the option “SAVE”

This is how you can create VENDOR CREDIT MEMO.

PAYMENTS

PAYMENTS

To record payments open peach tree. Open an existing company to add payments. After recording purchase order and receiving order then you have to record payments to the vendor.

When you open the existing companies then go on the left side at the top and click “TASK”. Then in task click “PAYMENTS”.

When you click on payments it will appear this picture.

In payments you have to fill necessary items, these are;

1.    Vendor ID

(If already made then give it, if not then by double click make the vendors a/c and give it) like this

2.    Date

(Give that date on which you are making payments)

3.    Check number

(Enter a check number if already has been written so that the other check can not issue to the vendor)

4.    Invoice

(As given on purchase order if not already made in receiving order)

5.    Due date

6.    Amount due

7.    Pay

(Click on the pay option so that it will show the payments has made)

This window is also used to make payments to vendor/creditors but you can also make payments for expenses to.

After filling all the necessary items save it.

HOW TO MAKE A PURCHASE ORDER

HOW TO CREATE PURCHASE ORDER

If company purchases any product from another company and the company sends you the order, you have to create a PURCHASE ORDER.

For purchase order open software PEACH TREE and open an existing company.

Whatever the case is given to you, you need to make a VENDOR account and then INVENTORY account.

Click on maintain to open vendors account. It will appear this,

In vendor account you have to fill necessary item;

1.  Vendor ID as ( thing you purchasing)

2.  Name (from which company you r purchasing)

3.  Purchase default ( fill purchase account with raw material inventory as you are purchasing)

Then open INVENTORY account by clicking on maintain. It will appear;

In this account you have to give;

1.  Item ID

2.  Description

3.  GL Sales account ( sales a/c or revenue a/c)

4.  GL Inventory account ( inventory a/c)

5.  GL cost of sales account ( cost of sales a/c)

After completing vendors and inventory account, go on task option and open PURCHASE ORDER, it will appear;

In this purchase order fill necessary item;

1.  Vendor Id ( as made before in vendors a/c)

2.  PO.NO

3.  Quantity

4.  Item

5.  Description

6.  GL amount

7.  Unit price

8.  Amount

After filling all these items save it.

This purchase order is made for purchases. Now for receiving that order create PURCHASE REVIVING ORDER. By again clicking on task open purchase/receiving order to record the receiving items.

It will appear;

Fill the necessary items;

1.  Vendor ID ( when you give vendor id it will turn the APPLY TO PURCHASES into APPLY TO PURCHASE NO only if you have given the PO.NO in purchase order)

2.  Date ( as invoice is given )

3.  Invoice no.

4.  Item

5.  Remaining

6.  Receiving

7.  Description

8.  GL amount

9.  Unit price

Then save it.

This is how you add purchase order.

How To Maintain Coustmer Accounts

“MAINTAIN CUSTOMER RECORDS “

To maintain customer records we will open the Peachtree Software. Then open the existing company and go to the maintain option and select the customer/prospectus option as shown below:

A new window will appear showing the information in which we can, change and store all information about companies and people to whom you sell goods and services. You can also enter information about companies and people with whom you would like to do business. For customers, this includes information such as:

·        General

·        Sales draft

·        Payment details

·        Custom fields

·        History

To see any customer information we will write the customer “ID” in the Customer header fields that are located above the folder tabs of the Maintain customer/prospectus window. This is where you enter lookup information about the customer such as the customer ID, name, and status as shown below:

In this we give customer information like

Address

Contact number

E mail address, fax, beginning balance etc

 

.

 The next head that is sales defaults.

In this we have to fill the information about

1       Sales Rep: If buyer is dealing through any sales person then this option will help you to fill out by sales representative name.

2.       GL sales Acct: This is general ledger sales account. In order to fill this option you have to select “Sales Account” by clicking on the search button which is next to the filling row and before this you need to verify that Sales account is already exist in “Charts of Accounts”.

3.       Open. P.O: This is the purchase order number of the customer.

4.       Ship Via: here you can select the shipping medium that would be use as a primary shipment to the relative customer.

Now we will select the payment tab:

In the payment tab customer is willing for payments through Credit Card, then this tab needs to be filled at least by the info Cardholder’s Name, Credit card Number and Expiration Date.

After completing we will go to the custom fields tab in which we can give the second contact, reference, mailing list, multiple states.

After that we will go to the history tab and the following window will appear showing the following information:

Customer Since: It is the date when you first made a sale to the customer.

Last Invoice Date: This is the date of the last invoice you sent to the customer.

Last Invoice Amt: This is the amount of the last invoice submit.

Last Payment Date: This is the date of the last payment you received from the customer.

Last Payment Amount: This is the last payment amount you received from the customer.

Last Statement Date: This is the date of the last statement you sent to the customer.

HOW TO MAINTAIN DEFAULT INFORMATION

First we open the Peachtree software and open our existing company. Then click on the option “MAINTAIN”

.

Then open “COUSTMERS” by clicking on” DEFAULT INFORMATION. This will appear.

In “PAYMENT TERM”

Choose due in number of days.

Fill the necessary option. Credit limit will be according to due date. Like 2\10, n\30

As costumers is related to sales fill the last option by sales.

Then ACCOUNTING AGING

Click on option due date and move on.

Then costumer field

Fill the first blank with second contract and rest will remain same and move on.

Then in FINANCE CHARGES

Fill the finance charges according to you and due date.