PAYMENTS

PAYMENTS

To record payments open peach tree. Open an existing company to add payments. After recording purchase order and receiving order then you have to record payments to the vendor.

When you open the existing companies then go on the left side at the top and click “TASK”. Then in task click “PAYMENTS”.

When you click on payments it will appear this picture.

In payments you have to fill necessary items, these are;

1.    Vendor ID

(If already made then give it, if not then by double click make the vendors a/c and give it) like this

2.    Date

(Give that date on which you are making payments)

3.    Check number

(Enter a check number if already has been written so that the other check can not issue to the vendor)

4.    Invoice

(As given on purchase order if not already made in receiving order)

5.    Due date

6.    Amount due

7.    Pay

(Click on the pay option so that it will show the payments has made)

This window is also used to make payments to vendor/creditors but you can also make payments for expenses to.

After filling all the necessary items save it.

HOW TO MAKE A PURCHASE ORDER

HOW TO CREATE PURCHASE ORDER

If company purchases any product from another company and the company sends you the order, you have to create a PURCHASE ORDER.

For purchase order open software PEACH TREE and open an existing company.

Whatever the case is given to you, you need to make a VENDOR account and then INVENTORY account.

Click on maintain to open vendors account. It will appear this,

In vendor account you have to fill necessary item;

1.  Vendor ID as ( thing you purchasing)

2.  Name (from which company you r purchasing)

3.  Purchase default ( fill purchase account with raw material inventory as you are purchasing)

Then open INVENTORY account by clicking on maintain. It will appear;

In this account you have to give;

1.  Item ID

2.  Description

3.  GL Sales account ( sales a/c or revenue a/c)

4.  GL Inventory account ( inventory a/c)

5.  GL cost of sales account ( cost of sales a/c)

After completing vendors and inventory account, go on task option and open PURCHASE ORDER, it will appear;

In this purchase order fill necessary item;

1.  Vendor Id ( as made before in vendors a/c)

2.  PO.NO

3.  Quantity

4.  Item

5.  Description

6.  GL amount

7.  Unit price

8.  Amount

After filling all these items save it.

This purchase order is made for purchases. Now for receiving that order create PURCHASE REVIVING ORDER. By again clicking on task open purchase/receiving order to record the receiving items.

It will appear;

Fill the necessary items;

1.  Vendor ID ( when you give vendor id it will turn the APPLY TO PURCHASES into APPLY TO PURCHASE NO only if you have given the PO.NO in purchase order)

2.  Date ( as invoice is given )

3.  Invoice no.

4.  Item

5.  Remaining

6.  Receiving

7.  Description

8.  GL amount

9.  Unit price

Then save it.

This is how you add purchase order.